CREATE ONE C-19 CAMPAIGN AND ADAPT EXISTING MATERIALS TO SUPPORT IT. THE THEMED CAMPAIGN IS MORE EFFECTIVE THAN MANY DISCONNECTED POSTS AND WILL SAVE YOU TIME.
STEP ONE: DEVELOP YOUR CAMPAIGN
☐Have I focused my strategy on the social media platforms where I’ll have the most impact?
Example: If you have a robust Facebook following, develop a C-19 strategy that works for that, rather than for a Twitter platform where you have a negligible presence.
☐Have I developed a mission-related theme? Pick an aspect of your mission, a message that will resonate now, and post-Covid. You can anchor both your activities and appeals around this theme.
Tip: Post one explicit funding request for each 3-4 campaign posts.
☐Have I developed an engaging #hashtag that will work now and when we re-emerge?
Example: #BGResilience – Bartram’s Garden’s hashtag theme acknowledges their current struggle while projecting a positive, post-pandemic future.
☐Are we set up to track metrics, so we’ll know what works, what doesn’t, and can adapt accordingly? Setting this up at the beginning will save time later. Establishing goals and tracking can be a great project for a media-savvy student or volunteer.
STEP TWO: USE WHAT YOU HAVE TO INCREASE IMPACT BY PLATFORM
☐Am I using time-saving tools to layout the images, graphics and videos for my campaign?
Tip: Canva is a great tool to jumpstart your assembling branded, beautiful prints for sharing. While there are pricing plans available, basic templates are free. https://www.canva.com/templates/
☐Am I maximizing presence on image-driven platforms by leveraging what I already have? Choose an aesthetic that matches your Instagram color palette, story icons and layout with your other brand communications, such as your logo, website and/or newsletter. It will help you fold fundraising and non-fundraising posts together on Instagram so your profile feed seems like one continuous piece of art, an attractive whole.
Tip: Enliven your Instagram posts with gifs and boomerangs.
☐Am I maximizing presence on text-driven platforms by leveraging what I already have? Post campaign-related articles and blogs on Twitter, LinkedIn and Facebook. Plunder your archives for graphics, pictures and videos to enliven the text.
Tip: Post testimonial messages related to your campaign accompanied by your hashtag.
☐Am I maximizing my video content with vlogs, pictures and webinars I already have? You can also add current video and images to encourage supporters to donate to your campaign.
Examples: You can share a vlog or webinar on Instagram IGTV and FacebookTV. You can share brief (<=10 seconds) videos and pictures on your Instagram and Facebook stories.
STEP THREE: MULTIPLY YOUR REACH
☐Have I tied my campaign to hashtags with similar goals and broad audiences?
Example: The Mutter Museum tags itself with the City of Philadelphia’s #PhillyFromHome hashtag. This ensures the virtual tours of their museum appear to viewers scrolling through posts mentioning the #PhillyFromHome hashtag.
☐Have I made it easy for friends and colleagues to spread the word both personally and professionally? Don’t limit campaign posts to your nonprofit’s organizational profiles. Ask your staff, board and volunteers to post/re-post campaign messages on their own individual profiles.
Tips: Schedule a video conference with your nonprofit’s staff and close supporters, (board etc.). In the meeting, explain that you’d like them to promote your campaign on their individual LinkedIn profiles. Ask for volunteer social media ambassadors.
To encourage ongoing participation, have your social media manager (or a volunteer) monitor, thank and engage with team members who share your campaign posts.
WHAT OPPORTUNITIES DOES THIS PRESENT?
☐This is the perfect opportunity to boost social media literacy of the entire staff, which makes it easier to enlist their help in spreading our fundraising messages in future.
☐What can I learn from this crisis that can improve our future fundraising on social media?
Examples: Build a strong, categorized, accessible, archive of interactive pictures/video makes it easier to communicate with constituents when activities are cancelled/go virtual.
Speed, volume, simplicity and urgency matter.
The sooner you ask donors, the more they can give. Philanthropic capacity and responsiveness tend to decline as a crisis wears on https://ejewishphilanthropy.com/what-happens-to-charitable-giving-when-the-economy-falters/
People are getting swamped with C-19 communications. Your open rates may be down 20% to 30% and require more frequent contact to reach your donors. Their patience may be limited, so keep your message simple. Don’t mess around. Get to the point. Urgency matters. If you can’t answer the questions, Why give to you? Why now? others can.
Retention. If you represent a nonprofit that’s not on the frontline fight against COVID-19, such as arts, cultural and environmental causes, donor retention is particularly important. Keep the donors you have. Thank them, engage them and then ask for their support.
STEP ONE: THANK INDIVIDUAL DONORS
☐ Have we thanked our major donors? And have we done so with personal, thoughtful calls in addition to snail mail thank you notes and e-mails?
Example: See VMJA blog on how your board can thank donors with one-page plan: http://vmja.com/covid-19-blog-1-engage-staff-and-supporters/
☐ Have we thanked in our unique voice? What can we do that others aren’t doing? What will make us stand out from all the other nonprofits?
Tip: Evite is offering its premium greeting cards for free (up to 750). You can tailor with your own images/message to all, or send personalized ones to individuals: https://www.evite.com/covid19
☐ Have we varied the ways we thank? You might send video thank yous to donors as a group, or individualize, such as by leaving a thank you video message to donors you can’t reach by phone.
Video Messaging Resources:
Some integrate with your database (www.causevid.com/DonorPerfect) but can cost $299/month.
Others integrate with Outlook, Trello, Google. Bonjoro, (www.bonjoro.com/ is free to $79/month.
STEP TWO: ENGAGE INDIVIDUAL DONORS
☐ Have we engaged our major donors in our plans? Have I articulated the non-financial ways they can help, such as advocacy, in-kind services, amplifying our social media messages?
Example: See VMJA blog on how to engage donors in your C-19 plan and invite them to help: http://vmja.com/c-19-blog-2-activate-your-board-deeper-dive/
☐ Have we found concrete ways to engage them in their homes? Get creative.
Examples: Mail small boxes of colored chalk to your donors, along with instructions
• Advocacy nonprofit: ask them to create sidewalk art advocacy messages in chalk, photograph their creations, then post these images on their social media.
• Zoo: Invite each family member to make draw their favorite animal on driveway or sidewalk, then send to you for posting or as part of a competition.
Resource: Staples www.Staples.com is delivering any size order of chalk for free.
☐ Have we invited donors to volunteer? Create one list of tasks they could do remotely, and another of COVID-safe volunteer opportunities. This may deepen their connection to your mission. If you’re stuck for ideas, www.VolunteerMatch.org has posted close to 750,000 virtual volunteer opportunities. You’ll find great suggestions in their article on managing virtual volunteers.
STEP THREE: ASK BY STARTING EASY
☐ Have we leveraged gifts that don’t cost them anything? Reminding them of Amazon Smile is obvious. You can also update your “wish list” of pro-bono services and in-kind donations if you’re equipped to receive them. And don’t overlook corporate matching gifts. You’ll want to collect all you can from this source before matching companies decide to suspend these programs. You may consider integrating a matching gift lookup service into your donate page, even if only for a brief period.
Resource: https://doublethedonation.com/ offers a free 14-day trial.
☐ Have we invited donors to fundraise for us? You already know about Facebook fundraisers, but if you’ve not tried crowdfunding before, this may be the time. Ask for something specific, immediate and compelling, as colleges have appealed for funds to house stranded foreign students. Here are some popular options:
• https://fundly.com is a popular fundraising platform that doesn’t charge fees.
• https://fundrazr.com/pages/nonprofits is a nonprofit. It’s free to your nonprofit when you choose to have transaction fees paid by your supporters. It integrates with Facebook and other social media.
• I’m not partial to any one fundraising software, but here’s a free starter kit with templates from Donor Perfect https://www.donorperfect.com/nonprofit-technology-blog/fundraising-software/your-nonprofit-crowdfunding-campaign-kit-with-templates/
☐ Have we asked donors to give in small increments? Many donors want to help but hesitate before making big gifts. Tell them you understand, and that you will need their help to sustain your cause in the months ahead. If appropriate, suggest they participate in your recurring gifts or monthly giving program. You may be surprised to learn that 21% of Baby Boomers participate in such programs. Here’s help if you’re not sure how to structure a recurring gift program.
WHAT OPPORTUNITIES DOES THIS PRESENT?
☐ Have we changed the way we engage your donors? If you’ve been meaning to vary and invigorate donor communications, this is the time. And the easy, gentle ways suggested above will show them you empathize with their situation and that you’re all on the same side.
☐ Have we fully tapped into our volunteers’ potential? We often ask volunteers to give but may neglect to ask donors to volunteer. Studies show that donors can do much more for you than give:
• Write thank-you notes
• Contribute to newsletter, email, and other designs
• Host online auctions
• Encourage them to be one of your nonprofit storytellers to engage donors
Take-Away: The worst way to fundraise is to not fundraise at all.
Don’t forget to book your Nonprofit Hero talk and training!
Take Away: Make your own gift first and increase fundraising success.
Would you let your kids go hungry, expecting others to feed them? Of course not.
Would you, as a board member, ask others to support your cause when you don’t? You wouldn’t.
Making your own stretch gift, before you start fundraising is best practice. A “stretch” gift means giving at the upper level of your capacity, more than you would give if you were not on the board. Your nonprofit may have a minimum board contribution level, $1,000 to $100,000 or more. Or your organizations might have a “give or get” policy, allowing you to meet your commitment by giving that amount yourself, getting gifts from others or a combination of the two.
Benefits of the board giving are obvious. Your nonprofit needs money and board giving may represent a substantial chunk of its operating budget. Foundations will be more likely to support your nonprofit if 100% of your board members give. As with children, why should they award grants to a cause its own board won’t support?
Benefits of making your own gift before asking others.
Here are five ways that making your own gift first can power up your ask and make you a more compelling and successful fundraiser.
- Empathetic–If you’ve struggled to make your own pledge, you’ll be more understanding, giving your donors space and time needed to consider their contributions.
- Focused–You’ll know who to ask. Focus on the donors who contribute within your dollar range.
- Committed–You’ll be braver, conveying the courage of your convictions when asking.
- Happy-You’ll feel good. Studies find true acts of generosity trigger the release of oxytocin, also known as the “love hormone” in your brain…you may even live longer! *
- Creative–You’ll get creative, possibly using approaches that worked for you inspire others. Perhaps you set up automatic monthly deductions or donated highly appreciated stock. I once found myself short on cash but rich in beads, so I threw a jewelry-making party. For $25, my friends got all the beads and supplies they needed, had fun and left with fabulous jewelry. I donated the proceeds to my favorite charity.
Nonprofit staff also benefit from making their own gifts before asking others.
“Wait!” they say, “We make no money and work ridiculously long hours. That’s our contribution!”
That’s true, but to create a culture of philanthropy, everyone should give, at whatever level they are able, even if it’s just $1 a month. No one expects the staff to match their board’s giving. But when every employee gives, it sends a powerful, even inspirational message to those with greater means.
Give yourself. Give as much as you can. Give before you ask others to. Lead by example and you will find that you’re a better asker, and leader, than you ever imagined you could be.
*Renter, Elizabeth. “What Generosity Does to Your Brain and Life Expectancy,” May 1, 2015.